Free HRMS Software for Small Business in India
EzNxt is free HRMS software built for Indian small businesses. Manage employee records, track attendance, process leave, and run performance reviews — all free for up to 10 users. No credit card required.
Why Indian Small Businesses Need HRMS Software
Most Indian small businesses manage HR in ways that create real business risk. Common problems include:
Attendance in Excel spreadsheets
Manual attendance sheets are error-prone, easy to manipulate, and impossible to audit. Late arrivals and half-days go untracked, leading to payroll disputes.
Leave approvals on WhatsApp
Leave requests sent over WhatsApp create no audit trail. There is no record of who approved what, leave balances are unknown, and disputes arise at payroll time.
No central employee records
Employee documents (offer letters, ID proofs, agreements) sit in email inboxes or physical files. When you need them quickly, you cannot find them.
Compliance gaps
Without organised records, statutory compliance (PF, ESI, gratuity eligibility) is difficult to track and easy to miss — creating legal exposure for the business.
EzNxt HRMS Features for Indian Businesses
Employee Database
Central employee records with documents, joining date, designation, department, reporting manager, and contact details — all in one place.
Attendance Tracking
Daily attendance marking with late tracking and overtime logging. Managers can view team attendance in real time without chasing spreadsheets.
Leave Management
Configure leave types (CL, SL, PL, and custom). Employees apply online, managers approve with one click, and leave balances update automatically.
Payroll Basics
Define salary structures with allowances (HRA, travel, special) and deductions. Generate payroll data for your CA to process compliance filing.
Performance Reviews
Set goals for employees, run appraisal cycles, and maintain a documented review history — important for promotion decisions and compliance.
ATS Integration
Hire candidates through the EzNxt ATS and convert them directly to employee records in HRMS. No duplicate data entry when a candidate joins.
How EzNxt HRMS Compares to Other HR Software in India
Enterprise HRMS platforms are priced for large teams. EzNxt is built for the businesses they price out:
| Software | Pricing | Best For |
|---|---|---|
| EzNxt | Free for up to 10 users, then ₹80/user/mo | Small businesses (5–50 employees) |
| Keka | ₹6,999/month for 100 employees | Mid-size companies (100+ employees) |
| Darwinbox | Enterprise pricing (custom quote) | Large enterprises (500+ employees) |
| BambooHR | $5.25/employee/month (approx.) | SMBs, US-focused |
| Zoho People | ₹48/user/month | Small to mid-size businesses |
Prices sourced from respective vendor websites. Subject to change.
EzNxt HRMS: What Is and Is Not Included
We believe in being upfront about what EzNxt does and does not do today.
Included in EzNxt HRMS
- Employee records and document storage
- Attendance tracking and overtime
- Leave management with approval workflows
- Performance reviews and goal setting
- Built-in ATS with direct employee conversion
- Connected to CRM and accounting modules
- Basic salary structure configuration
Not Yet in EzNxt
- Statutory compliance filing (PF/ESI portal submission)
- Full payroll processing with salary slips (in development)
- TDS on salary computation and filing
- Biometric device integration
For compliance filing, EzNxt provides structured payroll data your CA can use. Full payroll is on the roadmap.
Frequently Asked Questions: Free HRMS Software India
Is EzNxt HRMS software free in India?
Yes. EzNxt HRMS is completely free for Indian small businesses with up to 10 users. Employee records, attendance tracking, leave management, and performance reviews are all included at no cost. For teams above 10 users, EzNxt charges ₹80/user/month.
Does EzNxt HRMS support Indian payroll compliance?
EzNxt HRMS supports basic salary structures with allowances and deductions. Full statutory payroll compliance (PF/ESI filing, TDS on salary) is in development. For now, EzNxt provides payroll data that your CA can use for compliance filing.
Can EzNxt replace Keka or Darwinbox for a small business?
For small businesses with 5-50 employees, EzNxt can replace most of what Keka or Darwinbox offer at far lower cost — employee records, attendance, leave, and performance management. Keka and Darwinbox are designed for 100-1000+ employee companies and charge accordingly.
Does EzNxt HRMS integrate with recruitment?
Yes. EzNxt includes a built-in ATS (Applicant Tracking System). When you hire a candidate through the ATS, they can be directly converted to an employee record in HRMS — no data re-entry required.
Start Managing Your Team Free
Free HRMS for up to 10 users. Employee records, attendance, leave, and performance — all in one place.
Start Free — No Credit Card